How a Bulk Bag Order Works — From Brief to Shipment

We get a fair number of enquiries from buyers who have not placed an international order before — or who have had a mixed experience elsewhere and want to understand what the process actually looks like before committing. This post is an attempt to answer that question honestly.

Below is a walkthrough of how we typically handle a bulk private label order — the steps involved, what takes time, where things can go wrong, and what we do about it.

Step 1 — The Brief

Most conversations start with a few reference images and a rough idea of what the buyer is looking for. That is enough to begin. We do not need a technical spec sheet at this stage — we will work toward one together.

What we do find useful early on: a sense of the target price range, whether private labelling is needed, and roughly how many pieces are being considered. These things affect what is feasible and how we approach the sampling stage.

We usually come back with an initial response — feasibility, rough pricing, and any questions — within a day or two.

Step 2 — Sampling

Once there is a shared understanding of the direction, we make samples. For a standard order, this involves:

01

Week 2–3

Proto Sample

A first physical sample made to test construction, proportions, and hardware. Not a finished product — more of a draft. We share photos before couriering so the buyer can flag obvious changes before we ship.

02

Week 3–4

Feedback and Revisions

The buyer reviews the sample and sends feedback. Most orders involve one or two rounds of revision — a dimension change, a hardware swap, a lining colour. We try to turn revisions around quickly, usually within a week or so depending on the complexity of the change.

03

Week 5

Final Sample Approval

Once the sample is approved, it becomes the reference point for production. Any private label artwork — a logo, a woven label, hang tag design — is finalised at this stage. Production does not start until this is confirmed and the advance payment is received.

Sample charges apply. These are adjusted against the first bulk order if the buyer proceeds.

Step 3 — Production

Once production starts, the timeline depends on the order size and complexity. For a typical order in the low thousands, production takes around 30–45 days. Larger orders or highly labour-intensive styles take longer — we are honest about this upfront.

We send the buyer updates during production — usually photographs at a couple of points during the run. If something comes up that affects quality or timeline, we flag it rather than wait until the end.

04

Weeks 6–9

Bulk Production

Bags are made in our Noida facility or, for certain natural fibre styles, with artisan partners in other locations depending on where the relevant craft skills sit. Either way, the order is managed by our team and we are the single point of contact for the buyer.

05

Week 9

Quality Check

Before packing, bags go through a quality check against the approved sample. We check stitching, hardware, dimensions, lining, and finish. Pieces that do not meet the standard are either corrected or replaced. We share a quality report with the buyer before shipment.

06

Weeks 10–11

Packing and Shipment

Bags are packed as per the buyer's requirements — individual poly bags, cartons, labelling. Export documentation is prepared. Shipment is arranged via sea or air depending on the buyer's preference and timeline. We coordinate with the freight forwarder and keep the buyer updated on dispatch and tracking.

A Few Things Worth Knowing

Some things that come up often in conversations with first-time buyers:

• MOQ is 100 pieces per style. You do not need to place a large order to get access to private labelling or customisation. We work with boutiques that order a few hundred pieces as well as larger buyers.
• Samples take time. The sampling stage is usually 3–5 weeks depending on how many rounds of revision are needed. This is normal and worth factoring into your planning timeline.
• Things do occasionally go wrong. A material arrives late, a hardware component is not the right colour, a sample needs an extra revision. When this happens we tell the buyer directly and sort it out. We would rather have an honest conversation than send something that does not meet the standard.
• Payment terms are 50% advance, 50% before shipment. We accept bank transfer and PayPal. LC is also possible for larger orders.